Your Essential Guide to Grand Rapids Wedding Shows: Do’s and Don’ts from a Michigan Wedding Planner
Here’s a stat that might shock you: the average couple spends over 500 hours planning their wedding. That’s equivalent to three weeks or over twelve 40-hour work weeks. Wedding shows, especially in cities like Grand Rapids, can be a great tool to help you trim that time down by meeting multiple Michigan wedding vendors all in one place. But here’s the catch—they can also feel like a whirlwind of business cards, cake samples, and overstimulation if you’re not prepared. That’s where we come in. As experienced Michigan wedding planners, we’ve seen couples thrive at wedding shows—and we’ve seen them struggle. Whether you’re in the middle of planning your dream Grand Rapids wedding or are newly engaged and just getting started, we’re here to help. We recommend checking out one of our favorite shows to visit, the Nearlywed Grand Rapids Wedding Affair. Follow your Essential Guide to Grand Rapids Wedding Shows: Do’s and Don’ts from a Michigan Wedding Planner and you can navigate the experience like a pro.
Bride and wedding party at a Grand Rapids mansion wedding venue.
Photo Credit: Sidney Bischer
DO: Bring one or two trusted voices.
DON’T: Show up with an entourage.
It might feel tempting to bring your entire wedding party, siblings, your mom, and your partner’s mom. But trust us—too many opinions can lead to decision paralysis. Attending a wedding show can be a fun experience with those closest to you, but to make the most of it, it’s best to bring one or two guests with you. More guests means more opinions and voices joining the conversation when you’re talking to vendors.
Instead, bring one or two people whose opinions you truly value. Maybe that’s your partner, parent, or your best friend who has impeccable taste. Keep it small, focused, and efficient. You’ll get so much more out of the experience.
DO: Focus on the vendors you still need.
DON’T: Second-guess decisions you’ve already made.
If you’ve already booked your photographer or bakery, there’s no need to spend your time browsing their booths. Trust the decisions you’ve made and focus on filling the gaps in your vendor lineup.
Of course, if a vendor you’ve booked is at the show, stop by to say hello! Building relationships with your wedding team is always a good idea. Yes, you can still grab a cake sample just because - no one will judge you! But resist the urge to reconsider every choice you’ve made ,your instincts are sharper than you think.
Bar signage and decor by Michigan florist, Joy and Bloom Design Co.
Photo Credit: Sidney Bischer
DO: Be intentional about collecting materials.
DON’T: Take every brochure in sight.
When you leave the wedding show with a tote bag overflowing with brochures, business cards, and flyers it may seem like you’ve been productive, but when you get home most of it will probably end up in the trash (or hopefully recycling).
Instead, aim for quality over quantity. For each vendor category, pick one or two businesses that stand out and grab their information. Pay attention to your initial reactions - if a vendor sparks excitement or aligns with your vision, prioritize them.
DO: Engage with vendors.
DON’T: Turn it into a private consultation.
Wedding shows are a unique opportunity to meet potential vendors face-to-face. Take advantage of this! Ask about their availability, services, and approach. Vendors love to hear about your wedding vision and share how they can help.
But here’s the key: keep it concise. This isn’t the time to deep-dive into your Pinterest board or ask for detailed pricing on every little detail. Instead, set up a follow-up consultation for a more in-depth conversation.
Pro tip: If a vendor resonates with you, jot down a quick note on their card or flyer to remember why they stood out.
Sweetheart table and wedding party tables for a Grand Rapids wedding in the spring.
Photo Credit: Sidney Bischer
DO: Research vendors online before and after the show.
DON’T: Assume every great vendor will be at the show.
Wedding shows are a fantastic resource, but not every vendor will have a booth. Some boutique or highly sought-after professionals may book up early or rely on word-of-mouth rather than shows.
Before the event, check the wedding show’s website or social media to see a list of participating vendors. This gives you time to research who aligns with your style and priorities ahead of time. After the show, take time to dig deeper into vendors you loved but didn’t get to fully explore. Look for reviews, browse their social media, and explore their portfolios.
By combining the connections you make at the show with online research, you’ll create a well-rounded shortlist of potential vendors for your big day.
Bonus Tips for Wedding Show Success
Dress comfortably but chic. You’ll be walking and standing a lot, so opt for comfortable shoes while still looking polished. You never know—you might meet your dream photographer or planner, and first impressions matter!
Bring a tote bag and a pen. Most wedding shows provide bags, but having your own stylish (and sturdy) one ensures you’re prepared. Use the pen to jot down quick notes on brochures or cards.
Arrive early. The first hour of a wedding show is often less crowded, giving you more time to chat with vendors.
Wedding shows can be a great tool for planning a Grand Rapids wedding that’s as seamless as it is stunning. By following these do’s and don’ts, you can leave with a curated list of vendors, actionable next steps, and a whole lot less stress. As Michigan wedding planners, we’re here to guide you every step of the way. If you’re feeling overwhelmed or need help narrowing down your options, let’s chat! Your dream wedding is closer than you think - let’s make it happen.
We’re proud to support locally owned wedding venues and vendors including: Hidden Springs Venue, Wild Rye KC Ranch Barn at Bradstreet, Legacy Farms TN, Pole Barn Chic. If you’re a locally owned venue or vendor looking for a network of support for your small business, contact us.
